Privacy Policy

Effective Date: May 28, 2025


Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your information when you engage with our academy in person, online, or through mobile messaging.

1. Information We Collect
We may collect the following types of personal information:

  • Full name, phone number, email address, and mailing address
  • Age, date of birth, and gender (optional)
  • Emergency contact and relevant health information
  • Billing and transaction data (handled by secure third-party providers)
  • SMS, email, and call communication logs
  • IP address, device/browser info, and form usage data

2. How We Use Your Information
We use your information to:

  • Manage class schedules, memberships, and training programs
  • Send reminders, updates, and promotional content
  • Process payments and provide customer support
  • Ensure safety, comply with laws, and improve academy operations

3. Legal Basis for Processing
Depending on your location, we may process your data on the basis of:

  • Consent (e.g., when you opt in to receive SMS messages)
  • Contractual necessity (e.g., managing an enrollment or membership)
  • Legal obligations (e.g., for safety or insurance)
  • Legitimate interests (e.g., optimizing our services and communication)

4. Cookies & Tracking Technologies
We may use cookies, pixels, or similar technologies (e.g., Google Analytics, Facebook Pixel) to improve your experience on our website, analyze traffic, and deliver relevant content. You may disable cookies in your browser settings if you prefer.

5. SMS Communication & A2P Messaging Compliance
By submitting your phone number and opting in, you consent to receive automated text messages (A2P) from Dynamic Martial Arts related to class updates, schedule reminders, safety alerts, billing information, and promotions.
We comply with:

CTIA Short Code Monitoring Handbook:
Section 5.1.2: We disclose recurring message programs at the point of opt-in.
Section 5.2.1: We obtain clear and express consent before sending messages.

TCPA (Telephone Consumer Protection Act): Consent is never assumed, and messages are only sent to opted-in contacts.
Message Details:

  • Message frequency: 2–6 messages per month
  • Standard message and data rates may apply
  • Reply STOP to cancel at any time
  • Reply HELP for assistance
  • Mobile carriers are not responsible for delayed or undelivered messages

Mobile Data Privacy:
SMS opt-in data and consent are stored securely and kept separate from general user data
This information is never sold or shared for marketing

It may be shared only with SMS delivery platforms (e.g., Twilio, HighLevel) as required to send messages
Consent records are retained for compliance and auditing purposes

6. Sharing of Information

We do not sell your personal data. We may share limited information with trusted providers for:

  • Secure payment processing
  • CRM and communication platforms
  • Legal, regulatory, or emergency purposes

7. Data Security

We maintain appropriate administrative, technical, and physical safeguards to protect your data, including secure servers, encrypted data transmissions, and access restrictions.

8. Data Retention

We retain your personal data only as long as necessary to provide services, comply with legal requirements, or resolve disputes. You may request deletion of your data at any time.

9. Data Breach Notification

If we experience a security breach involving your personal information, we will notify you by email, SMS, or public notice, as required by law.

10. Your Rights
You may have the right to:

  • Access and review your personal data
  • Request corrections or deletion
  • Withdraw consent for communications
  • File a complaint with a data protection authority
  • To exercise any of these rights, contact us at .



11. California Privacy Rights (CCPA)
If you are a California resident, you may request:

  • Access to the personal data we hold about you
  • Deletion of your personal information
  • Information about how we collect, use, and share your data
  • We do not sell personal data. Requests may be submitted to .

12. International Users (GDPR)
If you are located in the European Union or another jurisdiction with similar laws, you may be entitled to additional rights under the GDPR. These may include the right to:

  • Access, correct, or delete your data
  • Restrict or object to certain types of data processing
  • Lodge a complaint with a supervisory authority

13. Children’s Privacy:
We do not knowingly collect personal data from children under 13 without verifiable parental consent. If we learn that we have inadvertently collected such information, we will delete it immediately.

14. Third-Party Links and Embedded Content
Our website may contain links to third-party websites or services, including embedded content like YouTube videos or calendars. These third parties have their own privacy practices and we are not responsible for their policies or content.

15. Policy Updates
We may update this Privacy Policy from time to time. Material changes will be communicated through our website, email, or SMS. We encourage you to review this policy periodically.

16. Contact Us
If you have any questions or concerns about this Privacy Policy or your personal data, contact:
Dynamic Martial Arts
719 Scott Avenue, Wichita Falls, 76310
Email:
Phone: 940-123-4567